Spending-money
OUR VALUES
One of the values of the Founders that lives on strongly in our organization is responsible purchasing. We have an unwritten value-code for how we buy things and the impact these choices have on the community and the planet we live on. Here is some guidance:
1) Can we go without it and make-do through creativity and ingenuity?
2) Can we make it ourselves with the time and resources available to us?
3) Can it be bought locally from a local business? This keeps money in the community and keeps businesses open in Keene and Walpole.
4) If online shopping is the best option, does the business we're purchasing from share Kroka's values in some way?
5) Is the product of the highest quality and workmanship? Is it a durable product that is going to last as long as possible? Can we take steps to reduce packaging waste and disposability?
6) Are we getting the best price? Are there wholesale options that are open to us rather than paying retail prices?
WHO CAN SPEND MONEY ON WHAT?
FOOD - Our Food Manager needs to be the authority on all food purchases. Please run any food needs through the food manager before you purchase food.
SUPPLIES - Our facilities director Linda is responsible for purchasing Supplies, from sponges to towels to toilet paper. Please do not purchase supplies without checking in with Linda first. Often, Linda has supplies already on order, or in reserve somewhere, when the rest of us think we have run out!
EQUIPMENT - Colby and Ezra are responsible for managing our Expedition Equipment budget, and we have carefully allocated these funds toward what Kroka needs most this year. All gear purchases for any program need to be run by us.
TECHNOLOGY & ONLINE SERVICES - Senior Director Nathan needs to approve all purchases of online services (platforms) and all computer-related and telecommunications equipment
PROGRAM EXPENSES - see your course director for approval of all expenses.
WAYS TO SPEND MONEY:
- CHECK - Submit an invoice and the business manager will write a check which will be signed by one of the directors.
- CASH - Use cash from your trip wallet, or request cash from the business manager in advance of your expense
- CREDIT CARD - If you have a Kroka credit card in your name, use it! If you need to purchase something with someone else's credit card, ask the Business Manager for a card to use.
- PERSONAL FUNDS - If you have been pre-approved (by one of the Directors) to use personal funds for purchasing something for Kroka, your personal expenses may be reimbursed by the Business Manager.